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PTS Health & Safety Group Minutes of Meeting Pocock Street 14 May 2003
Present: Máiréad Doyle John Comerford Paul Cain-Renshaw Lee Doyle Peter Hearn Roy Webb Nick Lawrance Ann Elliott John Selby (Safety & Risk Manager)
Apologies for absence were received from Lynda Heather & Mary-Ann Hunt. Minutes of the last meeting were reviewed and accepted as a true record. Review of Previous Minutes and Matters Arising: Heavy patients: still outstanding – action by MCD Ibex Chair – John Selby to attend Site Managers’ meeting to update them on the replacement carry chair. Contract H&S Meetings Held BD Team – 1 CXH – 1 Hammersmith – 1 C&W – 1 BHB – 1 Homerton – 1 Whipps – 1 24/7 – 3 Wandsworth PCT – 1 Kingston – 1 Camden Station – 4
MCD reminded all that contract meetings on health and safety were supposed to take place at least quarterly, therefore each contract should have had at least two meetings since the last PTS HSG group meeting.
John Selby advised that a new compliance portfolio document had been drawn up, which would be rolled out to PTS managers shortly, which required all health and safety related objectives to be measured and recorded as part of managers’ formal objectives. Therefore failure to carry out workplace inspections or hold regular H&S meetings would have a direct impact on managers’ performance appraisal in future. This document would be implemented via the ROMs in due course.
Draft Policies and Procedures JS advised of three new draft procedures for review and comment by the PTS HSG group members. Reponses to Richard Absolom by 30 May 2003. JS will issue these documents by email to all following the meeting. Staff Safety Policy Violence Prevention Procedure Post Violence Support Procedure Action: All By: 30 May 2003 JS also advised that booklets on personal safety and management of conflict had been issued to all A&E and PTS crews. Most COMs stated that their contracts had not seen these booklets. JS advised he would have supplies sent to each SM for distribution. Action: J Selby By: 30 May 2003
Ratified Policies and Procedures None this month.
Outstanding Health & Safety Issues NL advised that his personnel had raised the issue of reflective stripes on the vehicles being used on the night vehicles. This action is still outstanding but in hand. RW advised that Wandsworth PCT crews had raised the issue of replacement PAT slides. G Hazell was ordering new PAT slides. RW to advise how many GH had ordered, and estimated delivery date. Action: R Webb By: 30 May 2003
Quarterly statistical reports JS conducted a review of the latest incident statistics. JS clarified that incidences of verbal abuse should only be reported formally if the member of staff felt threatened.
Review of Workplace Inspections It was noted that the Royal Free Hospital should be removed from the list as it is no longer run by LAS. It was also noted that there appeared to be two reports for St. Pancras – L Heather to clarify with R Bhelay-Haines direct. It was noted that timely completion of workplace inspections would also fall under the compliance protocol mentioned in item 4 above. All members were reminded that a new version of the form had been issued so they should ensure that the correct form was being used in their area. Action: COMs By: 30 May 2003
Items to be forwarded to the Corporate Health and Safety Group plus review of previous CHSG minutes None this meeting.
Review of Trust Risk Register JS conducted a review of the risk register, advising that as agreed at the Corporate H&S meeting, the risk of personal injury due to vehicle doors would be removed from the list of high risk items. It was agreed that this item would be included in the previous item and reported on by exception only in future.
AOB Group Membership – it was agreed that the BDMs need not attend as full-time members from now on, but would attend on an exceptional basis if any issue was raised in their area. It was confirmed that John Comerford would take over as Chair of the group, replacing the outgoing chair Máiréad Doyle. Máiréad Doyle agreed to make the appropriate changes to the Organisation policy document and forward to Safety & Risk Department for updating. Action: M Doyle By 30 June 2003 It was noted that despite best efforts no staff-side H&S representatives have yet been appointed.
Date of next meeting: to be confirmed |